International Organization Programme - Organizational Liaison Unit

Thu, 20 Nov 2008 16:22:17 +0000

Programme: International Organization Programme
Duration: 6 months
Hours/Days per week: 3 days
Location: International Secretariat
Languages required: Good level of written and spoken English and at least one other language essential

Brief description of the team:

The Organisation Liaison Unit (OLU) provides a central point of contact between the International Secretariat and Amnesty Sections and governing bodies. OLU is responsible for the organisational arrangements of Amnesty’s highest decision-making authority – the International Council Meeting (ICM) – and provides administrative and practical support to the international Executive Committee, its International Committees and other elected committees, international consultations and meetings. OLU’s responsibilities cover the International Secretariat and Amnesty Sections and governing bodies, including upkeep of section records, provision of regular information circulars to the movement, coordination of communications between the Office of the Secretary General (OSG) and sections, and organization of sections visits to the IS.

Role profile of the volunteer/intern:

This internship is specifically aimed at providing support to the Interpretation Coordinator so that they can undertake critical projects directed towards improving Amnesty International’s communications and providing the intern with solid experience in interpretation administration for international organizations.

To be an assistant to the Interpretation Coordinator with the responsibility to update and maintain current administrative tools and provide administrative support with servicing forthcoming meetings.

The post of Interpretation Coordinator is based in the Organization Liaison Unit at the International Secretariat of Amnesty International in London, and is responsible for the interpretation of all international meetings organized by Amnesty International and other events including specialist consultations, board level work and high level missions.

Task List

• Update and maintain interpretation database.
• Create and file hard copies of past meetings with relevant information.
• Draft communication, prepare and send information packs for new interpreters, manage correspondence addressed to Interpretation Coordinator, keep record of and process interpretation equipment invoices.
• Provide administrative support with servicing forthcoming meetings (for example: liaise with interpretation team prior to the event, prepare document packs)
• Arrange interpreters’ travel, where necessary, in conjunction with the IS travel office.
• Update and maintain multilingual glossary for interpreters.
• Provide support where necessary to the rest of the team

ESSENTIAL SKILLS AND EXPERIENCE

• Experience of the interpreting profession.
• Ability to process information related to specific language combinations for data input.
• Experience of word processing software packages.
• Experience of using databases, inputting and retrieving data.
• Experience of email communications.
• Willingness to attend international meetings if required and liaise with interpretation team, organizers and technicians.
• Knowledge and understanding of professional standards of best practice.
• Understanding of confidentiality of AI work.
• Must be fluent in English and at least one other language, both written and spoken.

CONFLICT OF INTEREST POLICY

A public or other activity, affiliation to, or support for, any group or organization, personal association or other factor that may generate a real or perceived conflict with AI’s principles (specifically, its independence and impartiality) or raise a security concern or otherwise prevent the candidate from carrying out the functions of the specific post would disqualify the candidate from appointment.

EQUAL OPPORTUNITIES POLICY

The International Secretariat of Amnesty International is committed to a comprehensive policy of Cultural Diversity and Equal Opportunities in which individuals are selected and treated solely on the basis of their relevant merits and abilities and are given equal opportunities within the Secretariat. All staff, whether paid or voluntary, will work collectively and individually within the terms and intentions of the Cultural Diversity and Equal Opportunities Policy to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Volunteers are required to comply with AI's policy and rules relating to Health and Safety, Cultural Diversity and Equal Opportunities and with its security regulations.Amnesty International actively promotes equal opportunities. If you have a disability, please contact the Volunteer Coordinator to discuss particular requirements.

Applying for this vacancy:

The application form is available in Word and PDF formats.

Please return your application form preferably by email to: volunteering@amnesty.org
In the subject line write 'volunteer position' and the relevant reference number.

Alternatively, print the application form off and post or fax it to:

The Volunteers' Development Coordinator
Human Resources Programme
Amnesty International
1 Easton Street
London
WC1X 0DW

Fax number: +44 (0) 20 7413 5822

Please note that due to the high numbers of applications we regret that we are unable to answer individual queries in relation to volunteering posts or on the progress of individual applications. Please assume that if you have not been contacted within 6 weeks after the closing date your application has been unsuccessful on this occasion.

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International Organization Programme - Organizational Liaison Unit

Task List

EQUAL OPPORTUNITIES POLICY

Applying for this vacancy: